How to create an email group in Gmail in 2025

Email is a means of sending digital messages over the internet. It allows individuals or groups to communicate with each other quickly and efficiently. Key features of email include the ability to send and receive messages, attach files, organize emails into folders, and set up email groups to send mass messages to specific contacts. In this article, we will explore how to create an email group in Gmail to streamline communication with multiple contacts.

What does create an email group in Gmail mean?

Creating an email group in Gmail refers to organizing a group of contacts into a single mailing list, making sending emails to multiple recipients at once more accessible. By creating an email group, you can streamline communication and avoid the hassle of manually adding each recipient each time you want to send a group email. In Gmail, users can easily create an email group by selecting the contacts they want to include and assigning a name for easy reference.

Why would you want to create an email group in Gmail?

Create an Email Group in Gmail - this may be helpful for:

1. Organizing contacts for a specific project or department

   Organizing contacts for a specific project or department involves creating an email group in Gmail. This feature allows users to send group emails to all members simultaneously rather than individually selecting each contact. Grouping contacts together makes communication more efficient and streamlined, ensuring that all necessary parties are kept informed and updated on the project's progress.

2. Sending regular updates to a recurring group of recipients

   Creating an email group in Gmail allows you to send regular updates to a recurring group of recipients easily. Adding contacts to the group can streamline composing and sending emails to multiple people simultaneously. This feature is handy for businesses, organizations, or any group that needs to communicate with the same set of individuals regularly.

3. Creating a distribution list for internal communication

   Creating a distribution list for internal communication allows you to easily send emails to a group of people within your organization. It can be done by creating an email group in Gmail, where you can add multiple email addresses to a single group name. This makes it convenient to send messages to the entire group without inputting each email address every time. It streamlines communication and ensures essential information reaches all relevant team members efficiently.

How to create an email group in Gmail step-by-step?

1. Sign in to your Gmail account.

2. Click on the 'Google Apps' icon in the top right corner of the screen (it looks like a square made up of nine smaller squares).

3. Click on 'Contacts' from the drop-down menu.

4. On the Contacts page, click the 'Labels' icon at the top of the screen (it looks like a tag).

5. Click on 'Create Label' from the drop-down menu.

6. Enter a name for your group (e.g., 'Work Colleagues,' 'Family,' 'Friends').

7. Return the group label to your Gmail inbox once you have created it.

8. Compose a new email by clicking the 'Compose' button.

9. In the 'To' field, start typing the name of the group you just created. Gmail will automatically suggest the group label you created.

10. Select the group label from the suggestions; all the contacts you added to that group will be included in the recipients list.

11. Write your email as usual and click 'Send' when ready.

That's it! You have successfully created an email group in Gmail and sent an email to all the contacts in that group.