How to create an email group in Outlook in 2025

Email is a widely used electronic communication method that allows individuals to send and receive messages and files over the Internet. Key features of email include the ability to compose, send, forward, reply to, and organize messages, as well as attach files, create folders, set up filters, and manage contacts. Creating an email group in Outlook allows users to efficiently send messages to multiple recipients at once, making it a convenient tool for group communication.

What does create an email group in Outlook mean?

Creating an email group in Outlook involves compiling a list of contacts, typically with a common interest or purpose, and grouping them to make sending emails to multiple recipients at once more accessible. This feature allows users to send a single email to all group members simultaneously, saving time and effort compared to manually adding each contact to the recipient list. Email groups in Outlook can be customized with a specific name, making it simple to select and send messages to the entire group with just a few clicks.

Why would you want to create an email group in Outlook?

Create an Email Group in Outlook - this may be helpful for:

1. Organizing contacts for a specific project or department

   Organizing contacts for a specific project or department involves creating an email group in Outlook. This feature allows users to send group emails to all members simultaneously rather than individually selecting each contact. Grouping contacts together makes communication more efficient and streamlined, ensuring that all necessary parties are kept informed and updated on the project's progress.

2. Sending regular updates to a recurring group of recipients

   Creating an email group in Outlook allows you to send regular updates to a recurring group of recipients easily. Adding contacts to the group can streamline composing and sending emails to multiple people simultaneously. This feature is handy for businesses, organizations, or any group that needs to communicate with the same set of individuals regularly.

3. Creating a distribution list for internal communication

   Creating a distribution list for internal communication allows you to easily send emails to a group of people within your organization. It can be done by creating an email group in Outlook, where you can add multiple email addresses to a single group name. This makes it convenient to send messages to the entire group without inputting each email address every time. It streamlines communication and ensures essential information reaches all relevant team members efficiently.

How to create an email group in Outlook step-by-step?

1. Open Microsoft Outlook and go to the 'Home' tab on the top navigation menu.

2. Click on the 'New Contact Group' option in the 'New' group of options on the toolbar.

3. A new window will pop up, prompting you to enter a name for your email group. Type in the desired name for your group and click 'OK.'

4. In the 'Add Members' section, click the 'Add Members' button and select the desired option to add contacts to your group. You can choose from 'From Outlook Contacts,' 'From Address Book,' or 'New E-Mail Contact.'

5. Once you have selected your desired contacts, click the 'Members' button to add them to your group. You can also choose contacts by typing their names in the 'Members' field.

6. After adding all the contacts to your group, click 'Save & Close' to save your email group.

7. Your email group is now created and saved in your contacts list. When composing a new email, you can send emails to this group by typing the group name in the To field.

You have successfully created an email group in Microsoft Outlook.