How to create an email template in Gmail in 2025

Email is a method of exchanging digital messages over the internet. It allows individuals and businesses to instantaneously send and receive messages, documents, and files. Some key email features include organizing messages into folders, setting up filters to prioritize essential emails, and creating customizable email templates for quick and efficient communication.

What does create an email template in Gmail mean?

Creating an email template in Gmail means creating a pre-designed format for composing emails that can be easily reused for multiple messages. This feature saves users time and effort by creating a standardized layout with specific content, such as text, images, links, and formatting, that can be easily inserted and customized for various recipients. Users can streamline their communication process by saving a template and maintaining a consistent professional image. This feature is handy for individuals or businesses who frequently send similar emails, such as newsletters, announcements, or responses to common inquiries.

Why would you want to create an email template in Gmail?

Create an Email Template in Gmail - this may be helpful for:

1. Regularly sending follow-up emails to clients after meetings

   Regularly sending follow-up emails to clients after meetings is crucial to maintain communication and reinforce key points discussed. Creating an email template in Gmail saves time and ensures consistency in your follow-up messages. It can include a thank you message for the meeting, a recap of key discussion points, any action items or next steps, and a call-to-action for further communication or follow-up. This practice helps build rapport with clients and demonstrate professionalism and attention to detail.

2. Preparing a standardized welcome message for new subscribers

   When setting up a standardized welcome message for new subscribers in Gmail. Creating a friendly and informative message that introduces the subscriber to your brand is essential, provides relevant information about your products or services, and encourages them to engage with your content. By creating an email template in Gmail, you can easily send out consistent and engaging welcome messages to new subscribers, helping to improve customer retention and build a loyal following for your business.

3. Streamlining repetitive communication tasks with a reusable template

   Creating an email template in Gmail allows users to streamline repetitive communication tasks by designing a reusable template that can be easily customized for different recipients. This feature is handy for sending regular updates, newsletters, or responses to frequently asked questions. Using email templates allows users to save time and ensure consistency in their communication efforts.

How to create an email template in Gmail step-by-step?

1. Open your Gmail account and click the 'Compose' button to start a new email.
2. In the new email window, compose the email you want to use as a template. Include any text, images, formatting, and attachments that you want to include in the template.
3. Once you have finished composing the email, click on the three dots icon in the lower right corner of the email window.
4. In the dropdown menu, click 'Templates' and select 'Save draft as a template.'
5. Choose 'Save as new template' and give your template a name that you will easily recognize.
6. To use your email template in the future, click on the 'Compose' button to start a new email.
7. Click on the three dots icon in the lower right corner of the email window and select 'Templates.'
8. Select 'Insert template' and the template you saved earlier.
9. The template will be inserted into the email, and you can make any additional edits or customizations before sending it out.

That's it! You have created an email template in Gmail that you can use for future emails.